Records Management Service Avatar
  1. OMG Specification

Records Management Service — Open Issues

  • Acronym: RMS
  • Issues Count: 35
  • Description: Issues not resolved
Open Closed All
Issues not resolved

Issues Summary

Key Issue Reported Fixed Disposition Status
RMS11-49 Need to provide formal description of behavior for operations RMS 1.0b1 open
RMS11-28 The RMS XMI is not well formed & does not play well with other tools RMS 1.0b1 open
RMS11-29 We need a datum characteristic that indicates if it is systemAssigned RMS 1.0b1 open
RMS11-33 We need to support management of a record in place RMS 1.0b1 open
RMS11-31 Need bundled operation requests RMS 1.0b1 open
RMS11-26 Using plain Xquery can introduce security issues RMS 1.0b1 open
RMS11-35 Explicit or implicit transaction model is needed RMS 1.0b1 open
RMS11-24 The Spec does not define a schema for the query string RMS 1.0b1 open
RMS11-27 There is no reference for Record Sets Operations in the services RMS 1.0b1 open
RMS11-32 Assure minimum required attribution RMS 1.0b1 open
RMS11-34 Clarify the bi-directional relationships among documents, cases, and parts RMS 1.0b1 open
RMS11-30 CaseFilePart description is incorrect RMS 1.0b1 open
RMS11-40 Cardinality on case file part definitions RMS 1.0b1 open
RMS11-14 Case file part reference support RMS 1.0b1 open
RMS11-20 Need to add CRUD operations for RecordCreators RMS 1.0b1 open
RMS11-23 Exception Architecture RMS 1.0b1 open
RMS11-19 We must state that a hold on record attributes must disallow changes or updates of any sort. RMS 1.0b1 open
RMS11-18 Add definition/discussion of "Record Schedule" RMS 1.0b1 open
RMS11-21 Do we need additional Id's in CategoriesService? RMS 1.0b1 open
RMS11-16 Hierarchical composition of case file parts RMS 1.0b1 open
RMS11-22 FTF needs to use the appropriate namespace URLs for the XML schemas and WSDL documents RMS 1.0b1 open
RMS11-17 How many In Force authentication methods can there be? Does there have to be at least one in force at all times? RMS 1.0b1 open
RMS11-15 Optional document association for case file parts RMS 1.0b1 open
RMS11-8 Content of RecordPart could be more XML friendly RMS 1.0b1 open
RMS11-10 Clarify use of terms that occur in both RMS and DoD 5015.02 RMS 1.0b1 open
RMS11-48 We need to be able to add Annotations to RecordPart’s as well as ManagedRecords RMS 1.0b1 open
RMS11-36 Specification of Attribute Sizes RMS 1.0b1 open
RMS11-9 Double Delete Authority RMS 1.0b1 open
RMS11-11 Would a caseDefinition, as core object in case management extend caseFileDefinition, or associate with it? RMS 1.0b1 open
RMS11-7 Are effective and end dates required fields in the Party model? RMS 1.0b1 open
RMS11-38 We currently do not require any particular time or event that the authentication be done RMS 1.0b1 open
RMS11-39 Assurance of Document Integrity on Open RMS 1.0b1 open
RMS11-13 Filter required for operation that identifies MR's that are candidates for disposition. RMS 1.0b1 open
RMS11-37 Package Diagram is Incomplete RMS 1.0b1 open
RMS11-12 Clarify that we are using the steriotypes from SOAML RMS 1.0b1 open

Issues Descriptions

Need to provide formal description of behavior for operations

  • Key: RMS11-49
  • Legacy Issue Number: 14974
  • Status: open  
  • Source: Object Management Group ( Larry Johnson [X] (Inactive))
  • Summary:

    Need to provide formal description of behavior for operations. Inter-operability will be a far stretch without it (Larry Johnson, 20091204)

  • Reported: RMS 1.0b1 — Thu, 14 Jan 2010 05:00 GMT
  • Updated: Mon, 9 Mar 2015 03:34 GMT

The RMS XMI is not well formed & does not play well with other tools

  • Key: RMS11-28
  • Legacy Issue Number: 15213
  • Status: open  
  • Source: Object Management Group ( Larry Johnson [X] (Inactive))
  • Summary:

    The XMI is not well formed & does not play well with other tools. This problem may correct itself since EA is participating in the XMI interchange working group. The original XMI was generated with V7.1. (MPG used a much later version). We will keep our tools up to date and stay in communication with Sparx to see if this issue can be resolved

  • Reported: RMS 1.0b1 — Tue, 20 Apr 2010 04:00 GMT
  • Updated: Fri, 6 Mar 2015 20:57 GMT

We need a datum characteristic that indicates if it is systemAssigned

  • Key: RMS11-29
  • Legacy Issue Number: 15211
  • Status: open  
  • Source: Object Management Group ( Larry Johnson [X] (Inactive))
  • Summary:

    For AttributeProfiles it is important to distinguish between user entered and system entered fields.

  • Reported: RMS 1.0b1 — Tue, 20 Apr 2010 04:00 GMT
  • Updated: Fri, 6 Mar 2015 20:57 GMT

We need to support management of a record in place

  • Key: RMS11-33
  • Legacy Issue Number: 15025
  • Status: open  
  • Source: Object Management Group ( Larry Johnson [X] (Inactive))
  • Summary:

    This is a concept that has been an important design criteria for RMS from the beginning.

    We must assure that all fields and operations for accomplishing this are provided.

  • Reported: RMS 1.0b1 — Tue, 2 Feb 2010 05:00 GMT
  • Updated: Fri, 6 Mar 2015 20:57 GMT

Need bundled operation requests

  • Key: RMS11-31
  • Legacy Issue Number: 15024
  • Status: open  
  • Source: Object Management Group ( Larry Johnson [X] (Inactive))
  • Summary:

    Many of our operations operate on one object at a time. For efficiency a single call to perform the same action, or to provide multiple instances of object values needs to be accommodated. (e.g., return sets of id's, set many attribute values on an attributable object at one time, set-aside many records at a time.)

  • Reported: RMS 1.0b1 — Tue, 2 Feb 2010 05:00 GMT
  • Updated: Fri, 6 Mar 2015 20:57 GMT

Using plain Xquery can introduce security issues

  • Key: RMS11-26
  • Legacy Issue Number: 15230
  • Status: open  
  • Source: Lockheed Martin ( John Olden-Stahl)
  • Summary:

    Using plain Xquery can introduce security issues when it comes to authentications and authorization. Has this approach been revised?

  • Reported: RMS 1.0b1 — Fri, 23 Apr 2010 04:00 GMT
  • Updated: Fri, 6 Mar 2015 20:57 GMT

Explicit or implicit transaction model is needed

  • Key: RMS11-35
  • Legacy Issue Number: 15023
  • Status: open  
  • Source: Object Management Group ( Larry Johnson [X] (Inactive))
  • Summary:

    Our current service model often requires numerous operations to accomplish a task which must be completed or else the repository will be inconsistent. The task of setting aside a record, for example, is not a single operational call. Should connection be lost between the client server, or any operation fail, the repository can be left in an inconsistent state. This violates one of RMS original design principles

  • Reported: RMS 1.0b1 — Tue, 2 Feb 2010 05:00 GMT
  • Updated: Fri, 6 Mar 2015 20:57 GMT

The Spec does not define a schema for the query string

  • Key: RMS11-24
  • Legacy Issue Number: 15229
  • Status: open  
  • Source: Lockheed Martin ( John Olden-Stahl)
  • Summary:

    Query Service mentions that input parameter qualifies the requested elements and the return string contains the elements that match the request. The Spec does not define a schema for the query string.

  • Reported: RMS 1.0b1 — Fri, 23 Apr 2010 04:00 GMT
  • Updated: Fri, 6 Mar 2015 20:57 GMT

There is no reference for Record Sets Operations in the services

  • Key: RMS11-27
  • Legacy Issue Number: 15226
  • Status: open  
  • Source: Lockheed Martin ( John Olden-Stahl)
  • Summary:

    The disposition plan is executed against a record set,
    but the spec does not define how managed records are added to a record set. Is there some insight into the expectation?

  • Reported: RMS 1.0b1 — Fri, 23 Apr 2010 04:00 GMT
  • Updated: Fri, 6 Mar 2015 20:57 GMT

Assure minimum required attribution

  • Key: RMS11-32
  • Legacy Issue Number: 15026
  • Status: open  
  • Source: Object Management Group ( Larry Johnson [X] (Inactive))
  • Summary:

    To fit the broadest spectrum of business processes we need to assure that only the absolutely necessary attributes for records management are required.

  • Reported: RMS 1.0b1 — Tue, 2 Feb 2010 05:00 GMT
  • Updated: Fri, 6 Mar 2015 20:57 GMT

Clarify the bi-directional relationships among documents, cases, and parts

  • Key: RMS11-34
  • Legacy Issue Number: 15022
  • Status: open  
  • Source: Object Management Group ( Larry Johnson [X] (Inactive))
  • Summary:

    Issue identified in the San Antonio TC RMS-FTF Meeting

  • Reported: RMS 1.0b1 — Mon, 1 Feb 2010 05:00 GMT
  • Updated: Fri, 6 Mar 2015 20:57 GMT

CaseFilePart description is incorrect

  • Key: RMS11-30
  • Legacy Issue Number: 15108
  • Status: open  
  • Source: Object Management Group ( Larry Johnson [X] (Inactive))
  • Summary:

    The CaseFilePart description does not properly reference CaseFilePartDefinition concerning constraints on the CaseFilePart

  • Reported: RMS 1.0b1 — Tue, 2 Mar 2010 05:00 GMT
  • Updated: Fri, 6 Mar 2015 20:57 GMT

Cardinality on case file part definitions

  • Key: RMS11-40
  • Legacy Issue Number: 14445
  • Status: open  
  • Source: VDMbee ( Mr. Henk de Man)
  • Summary:

    Description: This defines the number of times a certain case file part can occur in a context (the case file or a case file part – once hierarchy is supported). Example: an auto damage claim case, whereby four photo’s would be required, e.g. one from each side of the car. So, cardinality (multiplicity) of part “Car body photo” would be 4 (associated to the corresponding case file part definition).

  • Reported: RMS 1.0b1 — Mon, 28 Sep 2009 04:00 GMT
  • Updated: Fri, 6 Mar 2015 20:57 GMT

Case file part reference support

  • Key: RMS11-14
  • Legacy Issue Number: 14444
  • Status: open  
  • Source: VDMbee ( Mr. Henk de Man)
  • Summary:

    Description: This allows referencing one case file part from another, potentially in another case file. This would allow referencing e.g. a customer from an order.

  • Reported: RMS 1.0b1 — Mon, 28 Sep 2009 04:00 GMT
  • Updated: Fri, 6 Mar 2015 20:57 GMT

Need to add CRUD operations for RecordCreators

  • Key: RMS11-20
  • Legacy Issue Number: 14125
  • Status: open  
  • Source: Object Management Group ( Larry Johnson [X] (Inactive))
  • Summary:

    Package: RecordCreatorsService

    [JRMS Remaining Issue]

  • Reported: RMS 1.0b1 — Tue, 28 Jul 2009 04:00 GMT
  • Updated: Fri, 6 Mar 2015 20:57 GMT

Exception Architecture

  • Key: RMS11-23
  • Legacy Issue Number: 14124
  • Status: open  
  • Source: Object Management Group ( Larry Johnson [X] (Inactive))
  • Summary:

    A practical system requires an effective exception architecture.

    Nominally 80% of the normal operation of a given system is in exception processing, not to be confused with related concepts of system errors or failure.

    Need to devise an exception architecture suitable for informing user of errors and to allow developers to debug unexpected responses.

    [JRMS Remaining Issue]

  • Reported: RMS 1.0b1 — Tue, 28 Jul 2009 04:00 GMT
  • Updated: Fri, 6 Mar 2015 20:57 GMT

We must state that a hold on record attributes must disallow changes or updates of any sort.

  • Key: RMS11-19
  • Legacy Issue Number: 14131
  • Status: open  
  • Source: Object Management Group ( Larry Johnson [X] (Inactive))
  • Summary:

    We must state that a hold on record attributes must disallow changes or updates of any sort, or enumerate the specific changes that are allowed, if any.

    [JRMS Remaining Issue]

  • Reported: RMS 1.0b1 — Tue, 28 Jul 2009 04:00 GMT
  • Updated: Fri, 6 Mar 2015 20:57 GMT

Add definition/discussion of "Record Schedule"

  • Key: RMS11-18
  • Legacy Issue Number: 14130
  • Status: open  
  • Source: Object Management Group ( Larry Johnson [X] (Inactive))
  • Summary:

    The current discussion of Record Schedule and its relationship to categories is inadequate.

    [JRMS Remaining Issue]

  • Reported: RMS 1.0b1 — Tue, 28 Jul 2009 04:00 GMT
  • Updated: Fri, 6 Mar 2015 20:57 GMT

Do we need additional Id's in CategoriesService?

  • Key: RMS11-21
  • Legacy Issue Number: 14126
  • Status: open  
  • Source: Object Management Group ( Larry Johnson [X] (Inactive))
  • Summary:

    Package: CategoriesService: Do we need Ids for CategorySchemas and RecordCategories? Is Name unique or the path down the form the top to the record category?

    The presumed concept of RMS operation is that most communication will be done between the client & server via the ID's of the objects being referenced. We need to assure we have ID's on all entities that require it.

    [JRMS Remaining Issue]

  • Reported: RMS 1.0b1 — Tue, 28 Jul 2009 04:00 GMT
  • Updated: Fri, 6 Mar 2015 20:57 GMT

Hierarchical composition of case file parts

  • Key: RMS11-16
  • Legacy Issue Number: 14442
  • Status: open  
  • Source: VDMbee ( Mr. Henk de Man)
  • Summary:

    Description: This enables building a structure like an order with embedded lines. Example: Sales order for professional product, e.g. aircraft (order from e.g. Continental to Boeing). There’s a lot of “documents”, but there’s also a lot of “typical application data”, such as in CRM, ERP, etc. systems. It should be possible that case files refer to both in combination.

  • Reported: RMS 1.0b1 — Mon, 28 Sep 2009 04:00 GMT
  • Updated: Fri, 6 Mar 2015 20:57 GMT

FTF needs to use the appropriate namespace URLs for the XML schemas and WSDL documents

  • Key: RMS11-22
  • Legacy Issue Number: 14030
  • Status: open  
  • Source: Fujitsu ( Tom Rutt)
  • Summary:

    The FTF needs to use the appropriate namespace URLs for the XML schemas and WSDL documents associated with the RMS spec. The current draft of the SMSC format for these URIs is at: http://www.omg.org/members/cgi-bin/doc?smsc/09-06-03.pdf

  • Reported: RMS 1.0b1 — Wed, 24 Jun 2009 04:00 GMT
  • Updated: Fri, 6 Mar 2015 20:57 GMT

How many In Force authentication methods can there be? Does there have to be at least one in force at all times?

  • Key: RMS11-17
  • Legacy Issue Number: 14133
  • Status: open  
  • Source: Object Management Group ( Larry Johnson [X] (Inactive))
  • Summary:

    How many In Force authentication methods can there be? Does there have to be at least one in force at all times?

    [JRMS Remaining Issue]

  • Reported: RMS 1.0b1 — Tue, 28 Jul 2009 04:00 GMT
  • Updated: Fri, 6 Mar 2015 20:57 GMT

Optional document association for case file parts

  • Key: RMS11-15
  • Legacy Issue Number: 14443
  • Status: open  
  • Source: VDMbee ( Mr. Henk de Man)
  • Summary:

    Description: Case file parts are attributable. To express structured data, you not always need an associated document. It should be possible to explicitly mark a case file part as 'no document expected'.

  • Reported: RMS 1.0b1 — Mon, 28 Sep 2009 04:00 GMT
  • Updated: Fri, 6 Mar 2015 20:57 GMT

Content of RecordPart could be more XML friendly

  • Key: RMS11-8
  • Legacy Issue Number: 14988
  • Status: open  
  • Source: Prefeitura de Fortaleza ( Daniel Ruoso)
  • Summary:

    As it is currently designed, the RecordPart requires the content to be stored as a hexBinary blob. This is very convenient to deal with non-XML data, but it's considerably limiting when dealing with XML data.

    Considering the emergence of XML databases, if the content of the record part were stored as regular XML, I could perform a XQuery statement that could traverse both the RMS-related data as well as the record-specific data.

    This is also aligned with the emergence of XMLSec (allowing digital signatures embedded in XML documents).

    The simplest way to solve this issue (while providing backward compatibility) would be to provide a choice between "content" - which would still be the hexBinary blob - and a new "xmlContent" element - which would then be of the type "any" and then could store any arbitrary XML document.

  • Reported: RMS 1.0b1 — Tue, 19 Jan 2010 05:00 GMT
  • Updated: Fri, 6 Mar 2015 20:57 GMT

Clarify use of terms that occur in both RMS and DoD 5015.02

  • Key: RMS11-10
  • Legacy Issue Number: 14976
  • Status: open  
  • Source: TethersEnd Consulting ( Mr. Daryll Prescott)
  • Summary:

    There is probably a need to consider language talking about the inherent conflict arising from the proper use of terms in the OMG RMS Spec and the use those same words have in the DoD 5015.2 Standard. For example, the word "Agency" is specified in the OMG Spec but it is addressed differently in the 5015.02. The 5015.02 operates more from the individual/action officer level with regard to this and the OMG Spec applies itself to satisfying 44 U.S.C. and 36 C.F.R. (Daryll Prescott, 20091207)

  • Reported: RMS 1.0b1 — Thu, 14 Jan 2010 05:00 GMT
  • Updated: Fri, 6 Mar 2015 20:57 GMT

We need to be able to add Annotations to RecordPart’s as well as ManagedRecords

  • Key: RMS11-48
  • Legacy Issue Number: 15021
  • Status: open  
  • Source: Object Management Group ( Larry Johnson [X] (Inactive))
  • Summary:

    Among other things, Annotations are used to tag ManagedRecord's with their security designations. There are situations in which only some RecordPart's are classified, therefore we need to be able to annotate RecordPart's separately. There was discussion of allowing Annotation's to Document's directly, but it was pointed out that there are situations in which a Document is not classified, but in the presence of another Document it is.

  • Reported: RMS 1.0b1 — Mon, 1 Feb 2010 05:00 GMT
  • Updated: Fri, 6 Mar 2015 20:57 GMT

Specification of Attribute Sizes

  • Key: RMS11-36
  • Legacy Issue Number: 15002
  • Status: open  
  • Source: Hewlett-Packard ( Bill Manago)
  • Summary:

    DoD 5015.02 does not specify field sizes. Nor does RMS in most cases. The description of a photograph might be adequately handled by 500 characters in one agency whereas another agency may require 50K characters. If the size is specified, what happens to inter-operability?

  • Reported: RMS 1.0b1 — Fri, 22 Jan 2010 05:00 GMT
  • Updated: Fri, 6 Mar 2015 20:57 GMT

Double Delete Authority

  • Key: RMS11-9
  • Legacy Issue Number: 14972
  • Status: open  
  • Source: TethersEnd Consulting ( Mr. Daryll Prescott)
  • Summary:

    There needs to be a double delete authority, two seperate persons (personalities) in the system before something that is identified as a record can be dispositioned. (Daryll Prescott, 20091203)

  • Reported: RMS 1.0b1 — Thu, 14 Jan 2010 05:00 GMT
  • Updated: Fri, 6 Mar 2015 20:57 GMT

Would a caseDefinition, as core object in case management extend caseFileDefinition, or associate with it?

  • Key: RMS11-11
  • Legacy Issue Number: 14970
  • Status: open  
  • Source: VDMbee ( Mr. Henk de Man)
  • Summary:

    Would a caseDefinition, as core object in case management extend caseFileDefinition, or associate with it? (Henk de Man, 20090225)

  • Reported: RMS 1.0b1 — Thu, 14 Jan 2010 05:00 GMT
  • Updated: Fri, 6 Mar 2015 20:57 GMT

Are effective and end dates required fields in the Party model?

  • Key: RMS11-7
  • Legacy Issue Number: 14996
  • Status: open  
  • Source: Prefeitura de Fortaleza ( Daniel Ruoso)
  • Summary:

    Name: Daniel Ruoso
    Company: Prefeitura de Fortaleza
    mailFrom: daniel@ruoso.com
    Notification: Yes
    Specification: RMS
    For the fields effectiveStartDate and effectiveEndDate in Role, that information might not be known at the time the record is first captured. Are these fields required? If not, how do I work around that?

  • Reported: RMS 1.0b1 — Wed, 20 Jan 2010 05:00 GMT
  • Updated: Fri, 6 Mar 2015 20:57 GMT

We currently do not require any particular time or event that the authentication be done

  • Key: RMS11-38
  • Legacy Issue Number: 14968
  • Status: open  
  • Source: TethersEnd Consulting ( Mr. Daryll Prescott)
  • Summary:

    We need to require that it be done on capture. Should we require other events like retrieval? (This would get into the business process of the organization

  • Reported: RMS 1.0b1 — Thu, 14 Jan 2010 05:00 GMT
  • Updated: Fri, 6 Mar 2015 20:57 GMT

Assurance of Document Integrity on Open

  • Key: RMS11-39
  • Legacy Issue Number: 14967
  • Status: open  
  • Source: TethersEnd Consulting ( Mr. Daryll Prescott)
  • Summary:

    The RM environment when an authorized user wants to "open" a record, a copy of the ManagedRecord must be provided to the user to open, or placed in a temp directory to open to preclude any possibility of any change

  • Reported: RMS 1.0b1 — Thu, 14 Jan 2010 05:00 GMT
  • Updated: Fri, 6 Mar 2015 20:57 GMT

Filter required for operation that identifies MR's that are candidates for disposition.

  • Key: RMS11-13
  • Legacy Issue Number: 14975
  • Status: open  
  • Source: Hewlett-Packard ( Bill Manago)
  • Summary:

    We need to provide the capability to include/exclude records that are on hold for Disposition Candidates identification. (Bill Manago, 20091204)

  • Reported: RMS 1.0b1 — Thu, 14 Jan 2010 05:00 GMT
  • Updated: Fri, 6 Mar 2015 20:57 GMT

Package Diagram is Incomplete

  • Key: RMS11-37
  • Legacy Issue Number: 14997
  • Status: open  
  • Source: Object Management Group ( Larry Johnson [X] (Inactive))
  • Summary:

    In the specification the package diagram does not include, for example, "Disposition". (Larry Johnson, 20091209

  • Reported: RMS 1.0b1 — Wed, 20 Jan 2010 05:00 GMT
  • Updated: Fri, 6 Mar 2015 20:57 GMT

Clarify that we are using the steriotypes from SOAML

  • Key: RMS11-12
  • Legacy Issue Number: 14969
  • Status: open  
  • Source: Auxilium Technology Group ( John Butler [X] (Inactive))
  • Summary:

    Clarify that we are using the steriotypes from SOAML

  • Reported: RMS 1.0b1 — Thu, 14 Jan 2010 05:00 GMT
  • Updated: Fri, 6 Mar 2015 20:57 GMT